Please review the below proposed bylaws. They are open to comment until Oct 1, 2014. Please send any comments or suggestions to McQueenChoir@gmail.com.
McQUEEN HIGH SCHOOL CHOIR BOOSTER BY-LAWS
ARTICLE I –NAME AND AFFILIATION
The name of this organization will be the McQueen Choir Boosters (hereinafter referred to as the Boosters). The Boosters will maintain affiliation with both Robert McQueen High School and the Washoe County School District. The Boosters will abide by all Washoe County School District and McQueen High School policies.
ARTICLE II – FORM OF ORGANIZATION
The Boosters is a voluntary, non-profit corporation, incorporated under the laws of Nevada and section 501 (c) (3) of the Internal Revenue Code. The Boosters is an organization of choir parents and the McQueen Choir Director.
ARTICLE III – MISSION STATEMENT
The mission of the Boosters is to provide a forum that fosters effective communication, cooperation, financial support, physical assistance and good fellowship among all parties involved with the Boosters. The stated goal is the implementation, support and fulfillment of McQueen Choir activities that are necessary for a successful and healthy choir program.
ARTICLE IV – MEMBERSHIP
All parents of students currently enrolled in the McQueen Choir program are eligible to vote upon topics presented at monthly meetings, special meetings, and at other such times as deemed necessary by the executive board and the McQueen Choir Director
A quorum shall consist of the President or First Vice President, one additional officer, and five (5) voting members present at a regular or special meeting.
Regular meetings will be held monthly unless the executive board (Officers) and the Choir Director decide otherwise, in advance. The day, time and location of the regular meeting will be determined at the beginning of each school year and may be changed at the discretion of the Officers and Choir Director. Notifications of the regular meetings will be provided via one or more of the following sources: The McQueen Choir Boosters website, Emails from the McQueen Choir Boosters, and/or as announced during class and the student is instructed student to advise his/her parent(s). A minimum of seven days advanced notice of a Regular Meeting is anticipated.
Officers’ meetings will be held on an as needed basis.
ARTICLE V - CHOIR BOOSTER ELECTED OFFICERS
The elected officers of this organization will be President, Vice President, Secretary, and Treasurer. The Choir Director (and his/her designee) is a member of the executive board.
Each officer, with the exception of President, will be elected in April by the voting membership. Nominations will be accepted in March during the Regular Meeting and by email to the McQueen Choir Boosters. A slate of nominees will be presented to the members and voting will be occur, during the April Regular Meeting, by secret ballot. Each member has one vote. The outcome will be determined by a simple majority of votes cast. If a nominee is running unopposed, he/she will be deemed elected without a vote. The newly elected officers will assume their offices as of May 1st.
Vacancies in an elective office will be filled by appointment by the Officers and the Choir Director. Each member so selected will serve out the unexpired term of his/her predecessor.
a.(Pending input from Mrs. Burt)
a.Will be the chief executive officer of the McQueen Choir Boosters.
b.Will preside at all meetings of the voting membership.
c.Will be a standing member of all committees.
d.Will assist the incoming President during the transition months of May and June
a.Will perform the duties of the President in his/her absence.
b.Will assist with the nominating of officers for the following school year.
c.Will become President of the McQueen Choir Boosters the following May 1st.
a.Will record the minutes of all Boosters meetings.
b.Will have custody of all papers and records belonging to the Boosters unless otherwise specifically provided for.
c.Will have the right to delegate any of these duties.
a.Will have general charge and custody of the Boosters financial books and records.
b.Will receive, deposit and/or disburse funds as directed by the voting membership.
c.Will keep and maintain adequate and correct accounts of the financial transactions of the Boosters and provide an accounting of the finances at each Regular Meeting.
d.Will prepare and present a proposed budget at the regular meeting in September.
ARTICLE VI – GENERAL PROVISIONS
The Boosters’ principle office is fixed and located at Robert McQueen High School, Choir Department, 6055 Lancer Street, Reno, NV 89523. The mailing address is also 6055 Lancer Street, Reno, Nevada 89523.
The fiscal year of the Boosters shall be from January 1 through December 31.
The properties and assets of this non-profit organization are irrevocably dedicated to charitable and educational purposes. No part of the net earnings, properties, or assets of this Boosters, on dissolution or otherwise, shall inure to the benefit of any private person or individual or any member or director or officer of this organization. On liquidation or dissolution, all properties and assets and obligations shall be distributed and paid over to an organization dedicated to charitable and educational purposes, provided that the organization continues to be dedicated to the exempt purposes as specified in Section 501 (c) (3) of the Internal Revenue Code of 1954.
All funds received by/for the McQueen Choir Boosters will be deposited to the credit of its accounts in depositories designated by the voting membership. Monies received will be used for defraying the expenses of the Choir and Boosters activities under the direction of the voting membership.
All reimbursement funds should be disbursed by check within 10 days of receipt of a properly executed and submitted Booster Expense Voucher.
All requests for reimbursement must be submitted within 30 days from the date the expense was incurred. Unless prior written approval by the McQueen Choir Boosters has been obtained, vouchers or expenses submitted after 60 days will be deemed to have been donated and the Boosters will provide you with tax deduction receipt upon request.
All purchases using the Booster’s bank debit card must be accounted for with an Expense Voucher and a copy of the receipt(s).
All checks, drafts, or other order for the payment of money, and all notes or other evidences of indebtedness issued in the name of said Boosters in excess of $200.00 will be signed by the Director or Treasurer, and any one (1) of three (3) other officers.
All primary expenses will be voted upon at regular Boosters meetings.
At the discretion of the majority vote of the Executive Board, including the Choir Director, the Treasurer may make a one-time emergency disbursement of funds between regular monthly meetings. The authorizing officer may not sign the check.
The rules contained in the latest edition of Robert’s Rules of Order shall govern the Boosters in all cases to which they are applicable and in which they are not inconsistent with these By-Laws and any special rules of order the Boosters may adopt.
ARTICLE VII – AMENDMENTS
Subject to the limitation of the laws of the State of Nevada, the Articles of Incorporation may be amended, new By-Laws may be adopted, or these By-Laws may be amended or repealed by a majority vote of the voting membership at any session at which a quorum is present and voting, according to the provisions of these By- Laws.
These By-Laws and future amendments thereto, unless otherwise specified, shall become effective immediately upon adoption.